Sunday Operations - WellspringChurchNC/prod-team GitHub Wiki

Sunday Operations

General Timeline

  • 7:00 band & production team arrives, helps with trailer unload
  • 7:15 trailer unpacked & all equipment in theater, everyone begins setup
  • 8:00 mains powered on, CG audio up (to test mains), most audio components wired
  • 8:15 line checks started, projector & stage display working
  • 8:30 band personal gear setup, line checks completed, sound check starts
  • 8:35 rehearsal starts, tweak stage & lighting elements during rehearsal
  • 9:30 rehearsal ends, final tape down and safety checks (full walk through for safety)
  • 10:00 service starts
  • 11:10 service ends, everyone should be in lobby to connect with people
  • 11:20 everyone starts tear down
  • 12:30 theater empty, final walk through completed, all lights off, all doors closed
  • All team members "check out" with Producer, Producer does "check out" with Logistics lead

Major Equipment Information

The 3 major elements used for our Sunday service are sound, CG, and lighting. We provide most of the equipment for all of these elements with the exception of the projection screen(s) and the controls and lighting for the theater ("house"=over the seats, stage spots and overheads; these are all controlled with faders on a wall by the door / where the blue curtains are back stage. We do provide a small amount of LED lighting to provide color for stage elements.

  • Sound - LS9-32 mixer, snake, Avioms (IEMs/personal mixers), cabling, mics, etc.
  • CG - MacBook Pro (or iMac), HDMI extenders, HDMI cables, adapters, USB audio, MIDI controllers, etc.
  • LED Lighting - DMX LED lights (bars & pars), DMX controller, splitter, cables, etc.

Stage Setup Information

We currently alternate between two types of designs (although the first one is the one we use predominantly).

1) coroplast cut into horizontal "bars" on wood frames for support

We used to also use the pvc trusses but have removed them as they became damaged and could not be repaired.

2) wood panels with window screens and wooden crates

Note that now we mount them higher than this picture shows with hand knobs/bolts and using the same bases as the coroplast horizontal "bars", black painted wood vertical support posts (that have a "ledge" built into them to set the height of the screens). The screens can be set up as 2 or 3 panels. All panels and vertical support posts are labeled and numbered to insure proper fit.

Legacy / Historical Stage Information

  • The first stage design included "panels" that were made from pvc frames and bubble wrap to diffuse the light - they were very light weight but were not durable and did not hold their shape well. We also had "trusses" made from pvc pipe and spray painted silver to look like powder coated steel or aluminum.

    Notice in this image that the back projection screen is all the way to the stage floor. At this time, we did not have pipe & drape to create a "curtain wall" behind the drums and stage elements.

  • The second stage design kept the pvc trusses but replaced the pvc / bubble wrap panels with wood and screen panels. These were much more durable and diffused the light well.

    In the above image we connected 3 of the wood frames in a trapezoidal shape in order to light all 3 with only 2 light bars.

    In the picture above we only used 2 of the wood frames and oriented them vertically (longest dimension going from top to bottom) and lit them each with a light bar attached to the bottom mounting frame.

Sound Details

Volume Level for Sunday Worship

The FOH lead should try to balance the level between 85-90dB. In general, quiet songs should be "quieter" and driving songs can push 90, maybe 95dB. While this is somewhat subjective, it is better to err on the lower side. A good visual cue (but unfortunately an evaluation after the service) of how well you did is to load the recorded audio in audacity and enable the menu option View-Show Clipping (on/off). If you see "blocks" of red, then the audio was too loud overall.

Rarely used information

  • Air Fader remote control software / server / phone & tablet app for LS9 mixer

    • server operates on ThinkPad next to LS9 mixer
    • ThinkPad and LS9 should be hard wired to router in tech bench rack using static IPs
    • all other phones/tablets (remote control devices) connect wirelessly
    • details of wireless network, connections, etc. are found in a jpeg named Slide4.JPG
    • users also should be created for each person (as it's possible for multiple people to access the same server at the same time) ... there are basically 2 types of users:
      • trainee or personal monitor mixer ... typically these ONLY have access to a specific mix bus (users mix 8 and mix 15 are examples)
      • full access / FOH lead ... they have complete access ton control just about anything on the board using a phone or tablet connected wirelessly to the Air Fader server

  • XLR cable lengths

    • typical 50' "yellow" cables for instrument / mic to snake runs
    • 20' "black connector" cables for shorter runs ... fixing patch issues w/drum mics
    • various 6' lengths for additions to the drum snakes, short patches on the board / bench rack, wireless mic receivers, subs
    • 50' thicker / higher quality cables for the mains

Miscellaneous Information

Battery Use

We generally use AAs only and stock them and 9Vs in the black bin kept by the sound board. When the supply gets low, notify the Production Director to order more. AAs are used for the wireless mics. AAAs may be used for the occasional IR remote, but are not stocked.

We have a very accurate battery meter in the black bin kept by the sound board. Refer to the knowledge base tools page for more information and a users guide. This meter gives a voltage reading and if you keep holding the button you get a % reading.

Always confirm battery condition and replace batteries if needed (if in doubt, replace the batteries). For the wireless mics ... the battery indicators are as follows:

  • Sennheiser bodypacks or handheld mics (battery life - up to 8 hours for alkaline)
    • there is an indicator on the receiver or transmitter displays (shows a battery w/up to 3 bars)
      • 3 bars=~100%, 2 bars=~70%, 1 bar=~30%, no bars / flashing icon=critical battery level
    • the top red LED on the transmitter bodypack (or bottom of handheld) shows
      • solid on=ON, flashing=LOW BATTERY
  • Shure handheld mics (battery life - up to 14 hours for alkaline)
    • there is an indicator on the front left side of the receiver
      • Green=Runtime > 1 hour, Red=Runtime < 1 hour
    • on the mic itself, it also has an indicator (the LED)
      • Green=Ready, Rapidly Flashing Red=Controls locked, Solid Red=Runtime < 1 hour, Flashing Red and shuts off=Batteries dead

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