General Onboarding - VTAstrobotics/Documentation GitHub Wiki

Contents

Introduction

This page is to guide you through the process of joining Astrobotics at Virginia Tech.

To be a member of the team you need to meet the following criteria:

  • Be a student at Virginia Tech

The following items are required:

  • Get your Ware Lab badge and place it in the bay.
  • Create a GitHub account.
  • Fill out the roster form.
  • Join the team's GitHub organization.
  • Join the team's 3 Google calendars.
  • Join the team's Discord server.
  • Fill out the confirmation of WL badge, GitHub, Gcal, Discord form.

Deadlines

  • As of 2024–2025, we are only recruiting very early in the Fall. These steps must be completed by the end of Tuesday, 9/10/24.
  • You are responsible for getting these basic items done in the time allotted. Procrastination will not work on this team, so this process is designed to make it hard for procrastinators to join (because procrastination drags the rest of the team down).
  • The forms will close at midnight on the 9/10, the team will not be accepting new members after that date even if they have partially completed the onboarding process. If you believe you have truly extraordinary extenuating circumstances, you can email the team email at [email protected]. Requests will be handled on a case-by-case basis.

We are here to help you! We want you to join! Do not hesitate to ask us any questions you may have.

Steps

Ware Lab badge

  1. Review the steps found on the Getting Your Badge page, then place your badge in alphabetical order on our bay fence.
  2. Take a picture of your badge on the fence so you can fill out this form later.

You may find this Ware Lab tour video useful.

Note: When you email your information, 2 busy individuals must manually process your submission. Only then can you pick up your badge when Hokie Passport Services is open (typically 9–5 M–F). Do not count on them processing your info in 24 hours or less.

GitHub

Create a github account with your VT email using the following link.

Roster form

Fill out this form to be included on the teams roster.

If you are having trouble, please confirm that you are signed in with your VT email.

Once you complete the below steps, upload screenshots to this form.

GitHub organization

We will send you an invitation to join the team's GitHub organization after you submit the roster form with your details. You then are responsible for joining.

Team calendars

After completing the roster form, we will send your personal Gmail Astrobotics calendars. There are 3 calendars in 2024.

You will receive an email for each calendar. You are then responsible for using those emails to your calendar (you can import them automatically to Outlook calendar if you prefer) because these will contain important event/meeting information.

Discord

We will also send you an invite to our team's Discord server upon your completion of the roster form.

This is the team's main channel of communication. Under 24-hour response time is expected.

When you join, please change your server nickname (this is only your name on our server, nowhere else) to include your first name.

Confirmation form

Once you have completed all of the above items, fill out this form to confirm everything was completed.

Conclusion

If you do not fill out the roster and confirmation form you will not be able to continue the onboarding process after 9/10.

  • My Ware Lab badge is on Astrobotics' bay fence in alphabetical order by last name.
  • I have a GitHub account.
  • I have filled out the roster form.
  • I have joined the team's GitHub organization.
  • I have joined the team's 3 Google calendars.
  • I have joined the team's Discord server.
  • I have filled out the confirmation of WL badge, GitHub, Gcal, Discord form.