Add or Edit Fields of Items with URIs - OregonDigital/oregondigital GitHub Wiki

Add Creators

• Find Creators group on Ingest Form
• In the first dropdown field, select the type, such as Creator, Photographer, Editor
• Type in name to trigger autocomplete search of LCNAF, select from list if possible
• OR Find existing record
  • LC Name Authority File:
    • Search at http://id.loc.gov (select LC Name Authority File)
    • Confirm entry is the one you want. Example: for Benjamin A. Gifford: http://id.loc.gov/authorities/names/n92004880.html
    • Look for the URI field: http://id.loc.gov/authorities/names/n92004880
  • Opaque Namespace:
    • Visit http://opaquenamespace.org, use Search box to locate names, searching for 'Wanda' gives results, one of which is the URI http://opaquenamespace.org/ns/people/GiffordWanda
  • Copy/paste the URI into the field

Add (controlled) Subject

• Find Subjects on Ingest Form
• In the first dropdown field, select LC Subject.
• Type in subject to trigger autocomplete search of LCSH, select from list if possible
• OR Locate existing entry in controlled vocabulary:
  • LC Subject Headings:
    • Search at http://id.loc.gov (select LC Subject Headings)
    • Confirm result is the one you want. Example: College presidents http://id.loc.gov/authorities/subjects/sh85028315.html
    • Look for the URI field below the subject title. Example URI: http://id.loc.gov/authorities/subjects/sh85028315
  • Thesaurus for Graphic Materials:
    • Search at http://id.loc.gov (select Thesaurus for Graphic Materials)
    • Confirm result is the one you want. Example: Agricultural equipment: http://id.loc.gov/vocabulary/graphicMaterials/tgm000147.html
    • Look for the URI field below the subject title. Example URI: http://id.loc.gov/vocabulary/graphicMaterials/tgm000147
  • Opaque Namespace
    • Visit http://opaquenamespace.org, use search box to find subjects
    • Confirm result is the one you want. Example: Crown Zellerbach http://opaquenamespace.org/ns/subject/CrownZellerbachFoundation
    • Use that same page address as the URI
  • Getty AAT
    • Search at http://www.getty.edu/research/tools/vocabularies/aat/
    • Confirm result is the one you want. Example: Administration buildings http://www.getty.edu/vow/AATFullDisplay?find=buildings&logic=AND&note=&english=N&prev_page=1&subjectid=300007049
    • Find the concept ID. Example: 300007049. Right above that is a link called 'Semantic View'. Can hover over to check, should look like: http://vocab.getty.edu/aat/300007049. Right-click on that, select 'Copy link address' or 'Copy link location'.
  • Copy/paste the URI into the field

Add Set/Digital Collection

• Find 'Groupings' group on Ingest Form
• In the first dropdown field, choose the Set field
• If brand new Digital Collection, contact Ryan
• Select Collection from list in next dropdown
• Add more Set entries (click green + button) as needed
• Add entry under Primary Set and select Collection

Add Local Collection Name

• Find the 'Sources' group on the Ingest Form
• In the first dropdown field, select Local Collection Name
• Visit http://opaquenamespace.org and use the search, either by title or collection ID number.
• Find URI. Example: http://opaquenamespace.org/ns/localCollectionName/p_117
• Copy/paste the URI into the field

Add Location

• Can use type-ahead here, but results can be problematic, can't always tell which result you really want. Also type-ahead labels are different than generated labels in Oregon Digital
• Find the 'Geographics' group on the Ingest Form
• In the first dropdown field, select Location
• Find the URI for the location, search Geonames.org: http://geonames.org
• Confirm the entry in search results is correct (check county, check on map by clicking title of result)
• From the Search Results, click on the little colored icon, new page should be map view showing numeric ID for location
• Example Web URL: http://www.geonames.org/5753969/spring-lake.html
• Important part is the numeric ID, and we want the full URI
• Change 'www' in URL to 'sws' and remove the name and .html but not the slash
• Example URI: http://sws.geonames.org/5753969/ (KEEP THE LAST SLASH)
• Paste the URI into the field

Change License

• Items should already have a license, but you may want to change and either relax restrictions or add restrictions
• To pick a different license, review licenses on http://oregondigital.org/copyright
• Find the Rights group on Ingest Form
• In the first dropdown field, select Rights
• Select the URI for the license. Example: http://creativecommons.org/publicdomain/mark/1.0/
• Copy/paste the URI into the field