Up & Running with Open Data: SPL's Event Planning

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This wiki will provide insight into planning Seattle Public Library's Up & Running with Open Data events. The event logistics outlined below mirror the broad framework outlined in the Start Here_Open Data Event Planning wiki and corresponding linked documents. Go more in depth by looking at SPL's Up & Running with Open Data planning document HERE.

1. Define your Audience:

   • Public Event: Newcomers to Open Data, Open Data novices, people aware of Open Data who would like to learn more and/or experience using it
   • Regional Library Staff Event: Regional Library Staff

2. Define Learning Goals and Objectives:

   • Goals: The workshop should empower participants to...
     • Promote staff and/or public engagement with Open Data
     • Encourage civic participation through Open Data
     • Make open data meaningful for themselves and their community
     • Develop awareness of Open Data’s possibilities
     • Collaboratively cultivate ideas around Open Data
   • Learning Objectives: At the conclusion of the Up & Running with Open Data event, the participants will be able to...
     • Answer the question, “What is Open Data?” (could also be “Describe what open data is”)
     • Describe the purpose and/or impact of Open Data
     • Develop ideas about uses for Open Data
     • Generate questions Open Data can help answer (or Generate questions to ask of your data)
     • Access and interact with Open Data
     • Demonstrate knowledge of fundamental data ethics principles

3. Consider Logistics:

   • Public Event:

     • Location: Seattle Public Library, Central Branch
     • Day and Time: September 9, 2017; 10:30 am – 1:00pm
     • Duration: 2.5 hours (Intro. 30 min.); Breakout Sessions (45 min. each); Closing (30 min.)
     • Number of Breakout Sessions: 2 (each with two tracks)
     • Total Number of Presenters: 1 Keynote speaker, 3 session Leaders, 1 closing remarks speaker
     • Number and Type of rooms required: : 2 rooms (1 computer lab for breakout sessions)
     • Equipment Required:
       • Instructor workstation
       • Projector
       • Lab with appropriate number of computers
       • Supplemental laptops

   • Regional Library Staff Event:

     • Location: Seattle Public Library, Central Branch
     • Day and Time: September 20, 2017; 9:30 am – 12:00pm
     • Duration: 2.5 hours (Intro. 30 min.); Breakout Sessions (45 min. each); Closing (30 min.)
     • Number of Breakout Sessions: 2 (each with two tracks)
     • Total Number of Presenters: 1 Keynote speaker, 3 session Leaders, 1 closing remarks speaker
     • Number and Type of rooms required: : 2 rooms (1 computer lab for breakout sessions)
     • Equipment Required:
       • Instructor workstation
       • Projector
       • Lab with appropriate number of computers
       • Supplemental laptops

4. Dive into Content:
   You can find SPL's Lesson Plan Template HERE, as well as content brainstorming notes in the planning document HERE.

5. Set Expectations & Provide Tools for Success:

   • HERE you will be able to find draft emails for confirming session track leaders and speakers.

6. Outreach and Marketing:

   • SPL's Traditional Marketing Offerings (flyers, calendars, announcements, internal staff training calendar, etc.)
   • Social Media
     • The link to SPL's social media copy can be found HERE.
   • Engage other Stakeholders (Seattle IT, City of Seattle, Open Data team, Open Data Champions, Washington State Library, etc). A link to outreach email drafts used by SPL can be found HERE.
   • Reach out to Community Based Organizations

7. Survey Development