Onboarding

• complete online orientation (New Beginnings): https://peak.mountsinai.org/onboard. You should have received an email containing further instructions.

• pick up ID badge on your first on-site day from the security office at 1468 Madison Ave.

• Fill out the New Beginnings in Your Department checklist (also located in the forms-and-docs folder of this repository), and review and sign the form with Girish.

• Email the PEAK certificates, a photo of your ID Badge, and the New Beginnings in Your Department checklist to Huei.

Sinai network access

When your IT/Network access is established, you will be provided instructions on how to access work email.

You can remotely access these resources with a VPN.

• Set up two-factor authentication here. If you are not on campus Wi-Fi, you must use the HPIMS ticketing system to register your VIP token remotely.

  • With 2-factor authentication, you can externally access email using these instructions.

• Set up a VPN to remotely connect to the Sinai network for additional resources. See Sinai's instructions to set up the VPN client from BIG-IP Edge here.

Regulatory Training - CITI Program

Before working with data, you are required to go through Mount Sinai's research training.

1. Please use your Sinai credentials to create an account on CITI at the link below: https://about.citiprogram.org/en/homepage/.
   Tips for Setup

   • Click Register -> Log in through my institution and use your Sinai credentials to do so.
   • In the first set of setup questions, it will ask if you’ve taken the basic course — Please answer “No” (Otherwise it will only give you a refresher which isn’t correct).
   • Everyone should answer “Investigator/Research Staff” for the purposes of this training.
   • IF YOU’VE COMPLETED CITI AT ANOTHER INSTITUTION: Instructions to affiliate existing CITI accounts with Icahn School of Medicine can be found here. If you have an existing account that is affiliated with another institution, please add ISMMS as an affiliated institution rather than creating a new account. Any previously completed modules that overlap with the ISMMS requirements will not be required again, but all new ISMMS requirements must be completed.

2. Once you’ve created your account, you must complete the following courses:

   • Investigator Research Staff Basic Course
   • HIPAA for Research Update
   • Data Security and HIPAA training
   • Rigor, Reproducibility, and Ethical Behavior in Biomedical Research
   • Good Clinical Practice (if applicable)

3. CITI Training Profiles

   • To ensure CITI training is transferred to RUTH (Mount Sinai's IRB system), your CITI profile must include your Mount Sinai Life# and list a MSHS email as the primary email address
   • CITI Program > Log on > Profile > Update Institutional Profile > Employee ID #> Enter Your Mount Sinai Life # > Enter Your MSHS email as the Primary email

IRB System - RUTH Account

RUTH is cloud-based so VPN /Tunnel is not required to gain access.

1. Account access/activation
   • Before getting involved in a project, you are required to have your RUTH Account activated. Visit ruth.mssm.edu to sign in using your Mount Sinai email and Network ID password.
   • If your RUTH account is not active, please reach out to Technical Support using the following email address: [email protected]
2. Upload CVs
   All members of the study team must upload their CV in RUTH under My Profile. For detailed guidance, refer to The RUTH Guide. Please note that the uploaded CV must list the current position held at MSHS.

Data Access

After the 1:1 meeting, you will be assigned to an existing project or you will start your own project.

To be part of MSCII umbrella IRB, please complete the MSCII Onboarding Form to be added to the MSCIC Directory and start data access process. In order to obtain access to any data, you will need to complete the financial conflict of interest (FCOI) form in Sinai Central(https://sinaicentral.mssm.edu/). You will receive an email notification to complete the FCOI form when it is ready. Once you have provided your onboarding documents and signed the FCOI, access to an appropriate datasets will be granted. Data is stored on the Minerva compute cluster.

If you need assistance or guidance to submit your own IRB, please refer to Mount Sinai PEAK IRB UNIVERSITY or contact Huei Hsun.

High Performance Computing System - Minerva

You can request access to the High Performance Computing system Minerva using this form: (https://labs.icahn.mssm.edu/minervalab/request-an-account/). Slides and videos on getting started are here: (https://labs.icahn.mssm.edu/minervalab/resources/the-minerva-user-group-and-training-classes). For technical support, email ([email protected]](mailto:[email protected]).

IT Support

In case of access or password issues, the Academic IT Help Desk can be reached by phone at 212-241-7091 (ext. 47091), via email at [email protected], and in person at the Levy Library (Annenberg Building, 11th Floor) during the following hours: * Phone/Email -  Mon-Fri: 8am - 6pm, Sat & Sun: 12pm - 4pm * On-Site - Mon-Fri:  9am - 4pm

Useful Links

Link	Description
https://msvpn.mssm.edu/	VPN for Mount Sinai network
https://outlook.office.com/mail	URL for accessing webmail and calendar within or outside of VPN (requires two factor authentication)
https://login.mountsinai.org/adfs/ls/idpinitiatedsignon	Mount Sinai Single Sign On (SSO) to access multiple services within Mount Sinai