ICC: November 4, 2022 - Islandora/islandora-community GitHub Wiki

Attending:

Interest Group Updates
Code of Conduct Committee training update: training happened on Nov. 2
Planning November Open Meeting
Discussion of event planning: priorities for camps/cons in 2023 and going forward
ICC priorities for 2023
[Add action items from previous meetings, use topics roster to populate agenda items]

Notes for next meeting:
- Amy: drafting documents to discuss ICC role
- Amy: check in w/ Leadership/TAG about regular updates during Open Mtg
- Sarah: check in about demo for Oral History module

MIG: discussion about Typed Relation/Linked Agent field, hoping to gather feedback about fields that come with starter site
DIG: Looking at possible documentation sprint in Q1 2023
IRIG: Discussing configuration settings, looking to recruit more people joining

training accomplished, considered very helpful and valuable, trainer (Ottertech) did a great job
next steps: convene CoC committee and lay some ground rules, processes
leadership: ability to run our own CoC training program in the future?
- discuss resource limitations (not just money, also time/attention)
- possibly better use of resources to pay for training
- professional trainers have depth of experience that will be difficult to match by CoC members
- consider options for getting training with limited resources

November Open Meeting
Rosie has material for presentation/discussion about modularization project, about 1 hour's worth; tentatively planned for 12:30-1:30 time slot
possibly updates from Islandora Board, eg. about internship/staffing
discussion: regular updates from Leadership and/or TAG at Open Meetings, check in again with Leadership/TAG
possible 15 to 20-minute demo of Oral History module? Sarah will check with Willow[?]
discussion: make Open Meetings shorter than 4 hours, to make it easier filling the time
- aim for 2-3 hours instead of 4
- consider starting later than 10am Eastern, to make it easier for attendees on the West Coast to join
- consider monthly solicitation emails, messages on Slack to entice people to participate
- suggestion: broaden scope, make meetings less 'formal', include social time to make meetings more lively
- suggestion: encourage more 'back chatter' on Slack or in shared notes doc
- suggestion: revisit iterative development-workshop idea, (soliciting use cases was met with lukewarm response from leadership?)
- reach out to interest groups about 'take over', compressed camp/workshop during Open Meeting time slot
- reaching out to institutions who have implemented Islandora, to have them talk about design decisions (example: SFU IR)

Leadership communicated that they see events as a priority, to provide membership benefit
Leadership will manage Camp in March 2023
Role of ICC in event planning, vis-a-vis Leadership, is unclear
Confusing/mixed messages about ICC, governance documents saying ICC should have role in event planning, but ICC not looped in in some cases
ICC should make their own attempt to find a role definition: draft workflow/document outlining decision points where ICC weighs in on event planning, which decisions should be made by ICC, which by others
discussion: event committee, peeling off event planning from ICC's roster; subcommittees for specific events (e.g. conference), management of these subcommittees?
discussion: Code-of-Conduct committee needs to be looped in with event planning, to manage availability

"succession planning" ICC chair position will become available, volunteers?
things we don't want to focus on?
suggestion: SOAR analysis (Strengths-Opportunities-Aspirations-Results, related to SWOT)
looking at proactive vs. reactive work done by ICC
roadmap: still on terms of reference; where does roadmap document live, what's ICC's role in updating roadmap? possibly calls for collaboration between all governance groups