Implementation of E procurement - Ganjikashmira/kashmiraG GitHub Wiki

Welcome to the kashmiraG wiki! Greetings! Overall review on "Material Management Planning and Implementation" through E-Procurement in NMDC

STEP 1: The whole process of Material management starts with the requirement of material at Plant location. The annual requirements of the accessories required for the given year is given by the senior mechanical head, these requirements essentially consist of

1.Part Number
2.Item Code
3.Description of the item
4.Estimated rate based on LPR (Last Purchase rate), consumption of items during last 3-4 years.
5.Stock position at present
6.Pending orders
7.Quantity Required
 8.Total Amount.
By this the organization comes to an idea what is the total estimated cost based upon the previous years increase or decrease in the price of every individual item. Of the total amount is calculated, the estimated rate is 10% more than LRP in general.

STEP 2: After this is based upon the above estimates, the Global Exploration centre (GEC) will prepare an indent form. Indent form: It is a form which is prepared for ordering of goods under specified conditions of sale, the acceptance of which the supplier constitutes a contract of sale which should be approved by the Head.

STEP 3: The generalized technical specification of accessories for the above required materials are prepared by the senior mechanical manager. Since GST is implemented , Standard clauses of GST shall be incorporated in the enquiry.

STEP 4: After that estimation of cost of procurement is done and is recorded on the basis of estimation taken from LPR. Propose Procurement of the items by issuing Open tender enquiry under E-Procurement mode through NMDC service provider M/S MSTC and it is proposed to issue open tender notice in the following Newspapers.

1.The Hindu

2.Indian Express

3.Financial Express

4.Business Standard

5.Indian Trade Journal

STEP 5: The tender notice along with complete tender document will be displayed in NMDC website.

STEP 6: The prospective tender should abide to the Pre Qualified Conditions(PQC)

1.The tender must have supplied at least one of the item of total items quoted by them in India/International during last 5 years.The documentary Evidence should be submitted

2.The tenders are required to prove to the satisfaction of NMDC Need to incorporate the following:

a) EMD (Earnest Money Deposit)
b) Warranty from the date of dispatch
  c) PBG (Performance Bank Guarentee) warrantee period with grace period and security deposit.
are needed to be incorporated in NIT(Notice inviting for tender)

STEP 7: Once the Pre qualified conditions are satisfied, the tenders are opened based on 3 bids

  1. EMD bid

  2. Technical bid

  3. Price bid

That’s all for today! Thank you.

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