CommunityMeetingMinutes20260104 - DoESLiverpool/somebody-should GitHub Wiki

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Attendees

Attendees: Julian, John McK (Minuting), Andy G, Ali, Terry (Chairing), Adrian, Chris T, Mike G, Chris H, Neil, Jackie, Martin R, Snoof Apologies: Liz

Actions from the last meeting

  • AV documentation - documentation/tidying still to do. Documentation needs to be put on somewhere safe wiki (Jake) #2045

    • Still need to put microphone hooks on the wall

  • Post-induction emails, (Jackie)

    • Meeting didn't happen, no further update, waiting for another meeting with Terry

  • Induction processes to be reviewed (Mike and Jackie)

    • Unfortunately didn't manage to meet, carrying over

  • Run more workshops (Everyone) #1985

  • Workshops - Actions Jackie to run braiding (Jan), Mike electronics. Michael to run cad event when he is here, sometime next year. Ali to run a similar CNC event Mike looking to run some electronics workshop. Jake and Jackie to do braiding workshop.
    • Jackie not going to run the workshop as it was more for her, doing a pin badge making workshop with Len, Len leafletted halls, Jackie leafletted town, not seen any interest. Hoping the flyers will help generally.
    • Terry looking to run an instruction to laser cutting workshop.
    • 3D printing workshop still running
  • Create events space booking document that can be used for promotion (Chris T)
    • Discussed last month, going to speak to JR about getting photos done, he's happy to do that, continuing to move forward.
    • Also mentioned that Zara from Scale will take some photos and do a little promotion of our space alongside their own spaces- [ ] Optimism (Adrian & Chris T)
    • No movement since last month, hoping to get it over the line this month
  • Jackie/John to ask Neil to make the calendar more prominent on the website, also the finding ways to pay, and issue #2063
    • Some improvements were made to the calendar and the website, would welcome a review from others.
    • Can be removed from to do list.
  • Investigate tap to pay device, looking for old phone to use for that (Jackie) https://github.com/DoESLiverpool/somebody-should/issues/2046
    • Continuing to investigate
  • Procedure to induct event organisers (Jackie & Mike)
    • Didn't manage to meet, carrying over
  • Wall of names: Adrian to update ticket, downgrade from engraved brick to fancy acrylic, and ask Seán for list of names.
    • Chris has got all of the things that should be written on bricks, ready to be etched, names are on somewhere safe. Chris H will do but others welcome to get involved, talk to Chris or Adrian if you want to help.
  • Future Gazing Day: Theme/Date Todo pick a date for this.
    • Adrian has put a poll out for dates
  • Other unused printers in the space may need auditing / removing Where is the Up? Wiki may need a tidy
    • Looks up to date now, can remove this next month
  • Improve reporting of broken sewing machines Suggestion is to put up signage to make this clearer to people using the machines. Make sure the names of the machines are clear so we can track which are breaking
    • Wiki pages for Heidi and another sewing machine are "disconnected", Jackie will update #2114 and/or the wiki to fix this.
  • People who make things at DoES [#1523] Jackie to do this
    • Basically done, there's a link on the homepage, Neil will update the issue if someone else doesn't first
  • Organise a hack the space event on 17th Jan
    • Jackie posted on the mailing list but not had any responses, will try again. Jackie will do some posters.
  • Organise a Pat test event (Mike)
    • No progress, carry over
  • Set up whiteboard to give another route to contribute to issues in the space (Chris H)
    • Done (been up half an hour!)
  • Mike still talking to people interested in taking Gerald
  • Mike to send an issue to the Google Groups about a refresher/upgrade for working with Fiona Laser Cutter
    • Wiki is up to date,
  • Jackie to target emails to people who had recent inductions
    • Ongoing
  • Ali, Terry and Michael to join the 3d printing team Action: Jackie to add
    • DONE
  • Mike to email google groups to recruit new members to the maintenance team
    • See laser team update below
  • Jackie to send a link to people to show us how to access more calendars
    • Misunderstanding, Jackie will investigate the month

Notes./Actions

TEAM UPDATES

Laser

Fiona

  • Has a critical flaw that the laser can fire when the door is open, seems to be in software which is a bit ridiculous. Mike will put a hardware fix into place but it will take 4-5 hours to do. [#2121]
  • Identified an issue with the focus stick, it's too easy to get the focus stick under the head a push the tube up. [#2097]

Sheila

  • Replace door switch as some user are struggling - ongoing
  • Laptop to be commissioned [#2089] - ongoing

Tony

  • Mostly working, still need to fit LEDs in the bed.
  • Not dimensionally accurate if using the whole bed, Andy G had an issue and has put it on the issue list [#2120]

Gerald

  • Two users are interested in taking it, how do we decide? Action Mike to talk to both interested parties.

General

  • Updated the wiki entries for all the lasers so more generally up to date, need more information about materials and settings though
  • Still working on Karl to donate to Birckenhack
  • Chiller we have would work with Karl (and not for Gerald) so will donate with the laser
  • Six responses about the laser maintenance team so will do a poll for dates to get more people onboard

Fibre Arts

  • One of the irons from the fibre arts room has been damaged. Equipment is being damaged. Overlockers are being left "dirty", is there an induction process?
  • Actions
    • Email reminding people that they should treat shared resources with respect
    • Michael D suggesting photos of what things should look like, set the expectation. Along with written guidance.
    • Mike G suggests pointing out that people are welcome to tidy up if they find some mess
    • [ACTION] Fibre arts team will lead on this, Michael Dales also happy to help

3D Printing

  • New printer (Bambu) hasn't been used too much, though Jackie has been using it plenty. Still a marvellous machine although in cold weather it doesn't do such a great job on PETG shrinking as it's not enclosed, also a little shrinkage on PLA.
  • Marcus - thought it had been fixed but the issue hasn't been updated, currently problem is on a different axis to previously documented issue.
  • Prince Adam - nothing been done
  • Jackie going to get some grease to try with most of the printers
  • Chris T points out that broken label on GitHub should be matched by a physical broken label/sign. [ACTION] Chris to create physical broken labels that can be put in place

Somebody-should issue triage

  • The issues are those labelled with the Meeting Actions label

  • #2087

    • Basically done, just deciding

  • Update printers page to reflect change in main space #2074

    • Ongoing

  • PAT test all the "portable" appliances in the space #1860

    • See previous PAT testing note

  • Collect a list of people who sell things made at DoES #1523

    • See above

  • Construct the crowdfunder reward “Wall of Heroes” #811

    • See above

  • #1915 #1987 #804

    • Terry has cut some great toilet related signs

Agenda items meeting

Finances

  • Finances are very low, we bounced our rates payment. We will setup a new payment plan.
  • Sanna's group could cover £250/month for a short period to help with cashflow, need to have a chat about this sometime - [ACTION] John and Jackie to chat to Sanna about event room usage
  • Discussed downsizing but wasn't a lot of appetite for it
  • Discussed renting out the events room, again tricky to do although discussion didn't progress too much.
  • Michael Dales, is interested in a woodworking room but understands that it would require some reconfiguration. Sanna may be able to help with this and look to have this help funding in DoES.
  • More marketing! Seems like a lot of people don't know that we exist.
  • [ACTION] John to check if the evening events payments are showing up in the cost of doing epic and the charts

Other

  • Dionne has given some suggestions relating to communications and marketing. Some great ideas. Need to work out what we would progress with. Jackie to share with the organisers as a first step.
  • Cleaning
    • John suggesting we reduce the cleaning schedule. Going to punt discussion to next month.
  • John suggested we have a task to create the agenda for the next month and get a volunteer to do this at the end of the meeting, but then we decided it should be part of the job for the secretary.

Date of next meeting

Sunday 1st February 2026