WorkshopSetup - usnistgov/carpentries-development GitHub Wiki

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Process for setting up a Software Carpentry (and related) workshops at NIST (If any of this is incomplete or obsolete, please edit it!)

Timing is important -- rooms may need to be booked six months in advance. Two months ahead, start creating the web page and CLC registration in order to be able to advertise a month or so before the workshop with registration enabled.

1. Book a room at http://nistrooms.nist.gov

   Things to consider:

   • conference rooms near the Gaithersburg cafeteria are better for keeping breaks relatively short
   • least confusing if the workshop is in the same room for both days
   • novice/advanced tracks mean two rooms for two full days. Book early!

2. Line up instructors (may need to iterate with 1.)

   novice/advanced tracks mean three or four instructors minimum

3. Set up the workshop web page:

   • Obtain permission from your OU Information Coordinator to host a web page

   • Follow specific instructions for the type of workshop you are hosting:

     • Software Carpentry
     • Data Carpentry
     • CodeRefinery

4. Registration

   Set up registration via your preferred platform:

   • Google Form
   • Commerce Learning Center

5. Advertise the course to people previously waitlisted

6. Advertise the course to appropriate staff

   See https://inet.nist.gov/pao/nist-wide-mail for information on posting to [email protected] or [email protected].

7. Contact Software Carpentry admins to get survey set up. Use survey results to determine courses.

8. Arrange for loaner laptops.

   In MML, contact Ann Leith and Jeff Hoerl.