• Email David Weinstein (GH) - We split our first meeting into 2. Can we meet with some of our people in NYC instead of bringing them to UVA, because Lauren and Taylor are moving to Richmond. We are going to NYC because we need to go to the sites we are going to work with and thus could meet with people here
• Email participants for NYC , Appalshop , Chicago , and Cville Meeting (LT)
• Submit Incubator Session for AMIA (See GitHub Wiki Document) (Rejected 👎 )

• Create database for films and additional content
• If digitization is required, set this up. Make sure all films on their way to labs. Super 8 Kids (YFF) -> Sent to Lab (Metropolis - NYC) - May 10,2015
• Determine taxonomy and folksonomies strategy
• Get info to Jeremy about information, type of content will need on a community group page
• Develop preliminary design documents.

##June: Virtual Visit with Len: SET UP!

• virtual site visit with Len Kammerling and Alaska materials

• Mona Jimenez: moving image archive NYU - Free everyday!
• Elena Rossi-Snook: 7/18 + 7/19
• Dan Striebel: orphan film archives
• Ben Vershbow: head of NYPL labs
• Goal: Feedback on structuring metadata and type of metadata of interest to archivists and scholars. Discuss issues concerning orphan films. Discuss possible types of participation on the site. Second meeting: hour outside NYC
• Deedee Halleck-Otisville stuff
• Goal: Collect any additional materials for display on the site including hard drives with digital films. Ask about related papers and permissions. Ask about type of uses she would like on the site. Ask about reaching out to participants she has reconnected with. Ask about interviewing them for inclusion on the site. Third meeting:
• Roger Larsen
• Michael Jacobson
• Luis Vale
• Goal: Collect any additional materials for display on the site including hard drives with digital films. Ask about related papers and permissions. Ask about type of uses she would like on the site. Ask about reaching out to participants she has reconnected with. Ask about interviewing them for inclusion on the site.

• Meeting with Margaret.
• Check about funding. Need NEH funds?

• Core Team meeting at UVa
• review and incorporate feedback, ideas, materials from July meeting

• Make sure all digitization projects needed for this phase are completed, in process (UVA funds will pay for this.)
• Set up interviews if necessary. (Make sure we coordinate with the Appalshop Oral History project.)

• review and incorporate feedback, ideas, materials from Sept. Kentucky visit, prepare materials as indicated below for core team meeting

• process 3 site visits and revisit ideas from May meeting at Yale and revise thinking about users, site architecture, generous interfaces, etc in response to information and materials gathered
• Confirm:
• All materials identified and either digitized or on track to be
• Text summaries
• Wireframes: incorporate feedback from meetings and other work and finalize those for Taylor to work from
• revise, complete work on concrete strategy for dissemination and publicity
• schedule of conference presentations
• other ways to circulate info
• Check in with the sites

• Incubator Session. Open session of 60 minutes, consisting of two presentations of ten minutes each that describe project, research, or collaboration initiatives in their developing or formative stages, and including at least forty minutes for audience feedback and discussion.

##December/ January *Work on design documents, build any prototypes

• Get ready for big cville meeting (this will continue into early Feb.) Book room for meeting Confirm hotel rooms, travel plans, local arrangements etc

• Create plan for meeting, agendas and materials we might want to collect at meeting

• Thursday afternoon and Friday through afternoon
• Meeting space: white boards, projectors? 20 people
• Electronic classroom in Alderman? In scholars lab, nice. Ask Allison Booth
• Third meeting will happen in Cville more informally with core team?

• Review, process, and incorporate ideas and materials from Feb meeting
• begin writing new grant proposal for NEH public programs (deadline for feedback May 1, 2017)

• Charles Tepperman
• Media Ecology Project people: panel together?

• Charlottesville or Richmond team meeting
• Be ready to apply for NEH grant with draft May 1, 2017
  1. Grant application narrative
  2. Design documents
  3. Clearer idea of public audience
  4. Better articulate project evaluation and testing