# checklist for delivering the final document - joaomlourenco/novathesis Wiki

Are you delivering your thesis/dissertation soon? Change the document status from “working“ (default) to “provisional“ (just before submission) or “final“ (after the defense), and then follow the checklist below.

## Cover

• Check for misspellings.
• Use “\” to break the (sub)title if necessary.

## Back cover

• Check if it is looking all right

## Book spine

• Check if it is looking all right

## Front page

• Sometimes the front page includes new/additional information. Double check this additional information for misspellings.

## Statement

• Some Schools require some type of statement (e.g., of originality). Check that the statement is ok and sign it digitally (if possible).

## Dedicatory

• Optional… just don't load the file if you don't want one.
• The ntdedicatory environment may receive an optional argument with the width of the text box.

• If your school does not require a copyright text, just turn it off in the Config/1_novathesis.tex file.
• Otherwise, check that it is conforming (i.e., for Universidade do Minho you may choose the variant of the CC License)

## Quote

• Optional… just don't load the file if you don't want one.
• The ntquote environment may receive an optional argument with the width of the text box.

## Acknowledgments

• Remember to acknowledge those who were important to your work. Suggestions include: University, School, Department, Professors, Advisers, Colleagues, Funding Projects, Funding Institutions, Family, Friends, Partners, The team working in this template.

## Abstract(s) & Keywords

• Usually there is an abstract in the same language as the main text, and another in another language (e.g., English and Portuguese, or Portuguese and English).
• The keywords are meaningful. Think twice which ones you shall use. Sometimes there are lists of well-defined areas/keywords, such as that given by the ACM Classification scheme (for computer science). Is possible, use keywords from such a list.

• Check that the TOC looks good, and that the hyperlinks are working properly. Check that the hyperlinks to the Appendices and Annexes (if they exist) are working properly.

## List of (something)

• Check that the LoSomething looks good, and that the hyperlinks are working properly.
• Avoid very long entries (with many lines) in the LoSomething by setting the optional argument in the \caption as
\caption[Caption for the index.]{Caption for the “object” in the main text.}

## Glossary, Acronyms, …

• Optional… Just don't load the file(s) if you don't want them.
• Search for occurrences of the glossary/acronym/… entries without \gls{…} by searching for “entry”, “ entry”, and “entry ”.

## Chapter style

• The template supports many chapter styles. If you don't like the default one, you may switch it to another of your preference.

## Font style

• Some schools are strict concerning the font(s) to be used (e.g., Universidade do Minho). Some other leave the freedom of choice to the author.
• The template supports many font styles. If you are allowed to change it, and you don't like the default one, switch it to another of your preference.

## Page limit(s)

• Some Schools/Departments impose strict page/word limits to the document size. Check that you document is within these limits.
• For example, in DI-FCT-NOVA the MSc Plan is strictly limited to 35 pages.

## Pagination

• Look for overfull lines (lines where LaTeX was unable to properly hyphenate, and some letters overlapped into the margins).
• Check that the page numbering is ok.
• Check that all figures and tables are referenced in the main text.
• Check that figures and tables are not too far from the place where they are referenced.
• Don't try to be pushy and use only [h], [!h], or [H] in the figure/table placement.
• Preferably, use [htp] or [tbp]… the final result will certainly be better.
• Be kind to LaTeX and LaTeX will be kind to you.

## Figures

• Images should always (whenever possible) be exported as PDF (vectorial) and not PNG/JPG. Check your software for the exporting formats.
• If you cannot export the image as a PDF, don't convert the JPG/PNG into a PDF… you'll only make thing worse than they are.
• Don't add a path neither the extension to the figure name, i.e., use
\includegraphics[options]{file_name_without_extension}
• To control the width of the figure, preferably use with=X\textwidth, where X is a decimal number between 0.0 and 1.0.

## Tables, …

• Avoid horizontal lines as much as possible. If necessary, you may increase the space between lines in a table with \renewcommand*{\arraystretch}{<value>} where <value> is a multiplication factor (e.g., start with 1.3 and then increase/decrease the factor as necessary).
• If you really need horizontal rules, don't use \hline! Use \toprule, \midrule, and \bottomrule.
• Avoid vertical lines even more than horizontal lines.
• In case of doubt, align left the items in the column.
• Use the features of the makecell package (RTFM) for building complex table cell entries.
• Have a look at this “Small Guide to Making Nice Tables
• Some interesting examples of tables in LaTeX.

## Cross-References

• Be sure that you don't have failed cross-references (look for “?” in the PDF file and for warnings in the template.log file).
• If you are referencing and “object” nearby, use
blah blah~\ref{label} blah blah
• If you are referencing and “object” that is far from the current location (e.g., in another Chapter or in an Appendix), use
blah blah~\ref{label} (page~\pageref{label}) blah blah

## Citations

• Be sure to select the citation style that is most used in your scientific area. Examples are:
• Numbered order by last name of first author (popular for computer science)
• Numbered by citation order (popular for Physics)
• Author-year (popular for Life Sciences)

## Bibliographic references

• Be sure to select the bibliographic style that is most used in your scientific area.
• Usually the citation style and the bibliographic style are selected simultaneously.