AV Request Instructions - HeardLibrary/exhibitions GitHub Wiki

Instructions:

All requested A/V or audio-only clips require specific information in order to be processed (see guides below for examples). The deadline for submission requests is February 27, 2015.

Please refer to the interactive allocations (coming soon!) to see how many A/V slots your exhibition topic has been alloted. If possible, limit clips to 2 minutes or less.

Email Sara with your requests. For any non-digital requests (i.e. clips requested from records, tapes, DVDs, etc.), please also send the physical item to Sara so that it may be digitized. She will package everything and send it to John Lynch for processing.

Television News Archive Clips

Search the TV News Archive

NOTES:

  • DO NOT request clips from NBC; our rights agreement does not allow the use of NBC clips for exhibition.
  • Curators are expected to do research on copyright and licensing/permissions for each clip they request. More details about that will follow in the templates below.
  • Curators must be connected to the internet (not wireless) from Vanderbilt University Central Library in order to view clips from the TV News Archive.

Template:

  • Create a title (max 60 characters)
  • Create a Description (max 500 characters)
  • Metadata from TNA Record:
    • Name of Broadcast Channel
    • Headline Used in the Record
    • Date of Broadcast
    • Record #
    • Record URL
    • Reporters
    • Program Time
  • Clip desired:
    • Start Time (time you want the clip to begin at)
    • Desired start text (4-5 words spoken at the time you want clip to begin)
    • End Time (time you want the clip to end at)
    • Desired end-text (last words spoken before the clip should be ended, or description of when to stop the clip if no words)
    • Total length of desired clip
  • Rights:
    • Note: Please list the person/corporate body holding copyright (if known). If not known, try to look into this and provide a contact person/address where we can request permissions later in the semester. Thanks!

Example:

  • Create a title: Advent of DNA Profiling
  • Create a Description: The concept of genetic fingerprinting, also commonly known as DNA Profiling, was first created in 1984 by Sir Alec Jeffreys at the University of Leicester in England. It has taken four years for the technique, which allows any trace elements (like human hair, skin, or blood) to be traced for DNA, to reach the United States en masse, but it is now being used for widespread criminal investigations, and the surface is just being scratched on its potential uses.
  • Metadata from TNA Record:
    • Broadcast Channel: ABC Evening News
    • Headline: Crime: DNA Fingerprinting
    • Date: May 04, 1988
    • Record #: 115975
    • URL: http://tvnews.vanderbilt.edu/program.pl?ID=115975
    • Reporters: Peter Jennings, Mark Potter
    • Program Time: 05:45:40 pm - 05:49:30 pm / Duration: 3:50
  • Clip desired:
    • Start Time: 00:07
    • Desired start text: "we have a story tonight about crime..."
    • End Time: 03:49
    • Desired end-text: "...Mark Potter, ABC News, Valhalla, New York"
    • Total Clip Length: 3:42
  • Rights: ABC News

Other Video or Audio Content

Template:

  • Create a title (max 60 characters)
  • Create a Description (max 500 characters)
  • Metadata from Recording:
    • Format
    • Video or Track Title
    • Alternate Title(s) (i.e. title on container/case)
    • Agents (Producers)
    • Agents (Interviewers)
    • Agents (Interviewees)
    • Date of recording/publication
    • Measurement (length of recording)
    • Location (Repository or instiution recording is from)
  • Clip desired:
    • Start Time (time you want the clip to begin at)
    • Desired start text (4-5 words spoken at the time you want clip to begin)
    • End Time (time you want the clip to end at)
    • Desired end-text (last words spoken before the clip should be ended, or description of when to stop the clip if no words)
    • Total length of desired clip
  • Rights:
    • Note: Research into copyright for each item is expected prior to submitting metadata. Please do due diligence on finding a license for your item. If in the public domain, let us know where you found this information/why you think this (use text box provided). If copyrighted, or the status is unknown, try to locate a contact person/address and provide this in addition to the reason why you think this item is copyrighted (i.e. what research led you to this?). Celia will follow-up with all copyright statements and request licenses for use in the exhibition

Example:

  • Create a title: Nonviolence Workshops in Nashville
  • Create a Description: Reverend James M. Lawson, Jr. talks about his role in organizing nonviolence workshops for black college students in Nashville, to prepare them to take part in civil disobedience for desegregation, beginning with the lunch counter sit-ins.
  • Metadata from Video:
    • Format: DVD
    • Video Title: James Lawson: teacher and practitioner of non-violence: former pastor, Holman Methodist Church, Los Angeles, California
    • Alt. Title (container): James Lawson: the seamless cloth of faith and struggle
    • Agents (Producers): Rachel Elizabeth Harding, Sudarshan Kapur
    • Agents (Interviewers): Vincent Harding, Sudarshan Kapur
    • Agents (Interviewee): Reverend James M. Lawson, Jr.
    • Date: 2004
    • Measure: 39 minutes
    • Source: Divinity Library Media, Vanderbilt University
  • Clip Desired:
    • Start Time: 23:50
    • Desired start text: “When do you start actually organizing these workshops in Nashville”
    • End Time: 25:41
    • Desired end-text: “We determined that we would begin with sit-ins”
    • Total clip length: 01:51
  • Rights:
    • Copyright status unknown. Published by Veterans of Hope Project, http://www.veteransofhope.org/. Their contact info (from the website)
      • The Veterans of Hope Project, 2201 South University Boulevard, Denver, Coloardo 80210
      • (303) 765-3194 (tel)
      • (303) 744-2903 (fax)
      • [email protected]